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Assistant to the Vice President of Home Study and Post Release Services

    • Job Tracking ID: 512690-817477
    • Job Location: New York, NY
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: May 11, 2022
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

Earn $49,930  annually with 120 paid vacation hours, 3 personal days off with pay, 12 paid sick days and 10 paid holidays

Under the direction of the Vice President of Home Study and Post-Release Services, this position will maintain a positive and collaborative attitude; provide administrative support to the departments reporting to the Vice President of Home Study and Post-Release Services. Responsibilities include gathering and tracking data and compiling reports, conducting research, preparing meeting agendas and minutes, maintaining files, and issuing correspondence. The position requires involvement with sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment.

 

HOURS PER WEEK: Non-Exempt
  • Regular hours entail 9:00am - 5:00pm, Monday - Friday
  • Must be flexible 
FUNCTIONS:
  • Provide administrative support to the Vice President of HS/PRS
  • Project a professional, friendly and helpful presence
  • Coordinate his/her calendar, scheduling meetings and adjust
  • Provide clerical support using Microsoft Office including Word, Excel, PowerPoint, and Outlook applications
  • Format documents
  • Assist with organizational and clerical duties as assigned
  • Utilize a variety of sources to conduct research for various projects
  • Prepare meeting agendas and minutes
  • Some travel required
  • Provide personal assistance
  • Audit HS/PRS Files
  • Be knowledgeable of ORR Policy and Procedures
  • Write/edit policy and procedures

Experience and Skills:

  • Bachelor’s degree preferred. Associates degree required
  • Experience working in a busy human services office- strongly preferred
  • Strong communication and organizational skills and ability to handle numerous tasks - required
  • Strong skills in Microsoft Office including Word, Excel, PowerPoint, and Gmail applications
  • Knowledge of clerical and office procedures
  • Ability to handle confidential material in a responsible manner
  • Ability to work effectively in a team context
  • Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment
  • NYS Driver’s License required
  • Ability to travel to other agency locations

Benefits

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.

In accordance with Federal, state & local laws, we maintain a drug-free workplace and perform pre-employment drug testing.