File Clerk

    • Job Tracking ID: 512690-787382
    • Job Location: AUBURN, NY
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: August 26, 2021
    • Years of Experience: 2 - 5 Years
    • Starting Date: ASAP
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Job Description:

Responsible for filing all Human Resources Department documentation. In addition to acting as backup to the HR Assistant, this individual will perform organizational and clerical duties as assigned.

 

HOURS PER WEEK: Non-Exempt

  • Regular hours entail 9:00am - 5:00pm, Monday - Friday
  • Must be flexible to meet program needs

FUNCTIONS:

  • File all HR documentation.
  • Manage and maintain the file room
  • Responsible for audit checklists
  • Responsible for tracking signed out files and documentation
  • Back-up support to HR Assistant
  • Provide support to all departments
  • Provide excellent customer service to all staff and departments
  • Assist with organization and clerical duties
  • Serve on committees as designated - take minutes and transcribe
  • Provide backup to other clerical staff

Experience and Skills:

Responsible for filing all Human Resources Department documentation. In addition to acting as backup to the HR Assistant, this individual will perform organizational and clerical duties as assigned.

 

SKILLS/QUALIFICATIONS:

  • High school diploma required, Associate’s degree preferred
  • Three years of secretarial or administrative experience required
  • Experience working in a busy human services office- strongly preferred
  • Strong communication and organizational skills and ability to handle numerous tasks - required
  • Strong skills in Microsoft Office required
  • Knowledge of clerical and office procedures
  • Ability to work effectively in a team context
  • Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment
  • Valid NYS Driver’s License required
  • Ability to travel to other agency locations as required

 

PHYSICAL REQUIREMENTS:

  • Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs
  • Lifting of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders
  • Completing paperwork -Such as copying and stapling
  • Answering phones, processing mail, filing and lifting packages
  • Walking up/down stairs

Benefits

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits

We maintain a drug-free workplace and perform pre-employment drug testing.