Finance Assistant - Purchasing

    • Job Tracking ID: 512690-787305
    • Job Location: Bronx, NY
    • Job Level: Any
    • Level of Education: 2 year degree
    • Job Type: Full-Time/Regular
    • Date Updated: August 26, 2021
    • Years of Experience: Less Than 1 Year
    • Starting Date: ASAP
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Job Description:

The Finance Assistant maintains and administers purchasing tasks for all locations within the agency.

HOURS PER WEEK: Exempt

  • Regular hours entail 9:00am - 5:00pm, Monday - Friday. Must be flexible to meet program needs.

FUNCTIONS:

  • Maintain and administer purchase requests
  • Enter data in Quickbooks
  • Assist with monthly credit card reconciliation
  • Payable - proof submissions, match invoices to requisitions and input for payment
  • Serve as backup to check processing and weekly/ monthly payable runs
  • Perform routine filing of paid vouchers
  • Assist in annual preparation of 1099 forms for timely distribution
  • Process data and prepare schedules for audits
  • Assist in budget preparation
  • Assist in processing period end and year end reports for payables
  • Assist in routine calling and answering of vendor inquiries
  • Maintain running cash balance availability and prepares Daily Cash Balance/Activity Report
  • Assist in the booking of travel arrangements for Agency personnel
  • Coordinate use of Agency credit cards
  • Vendor Medicaid exclusion checks
  • Backup for fly out bookings

 

Experience and Skills:

  • Associate Degree in Accounting or related area
  • Experience using Quickbooks or related accounting systems
  • Ability to multitask in fast paced environment
  • Strong skills in Microsoft Office and G Suite
  • Ability to work effectively in a team context
  • Valid NYS Driver’s License
  • Ability to travel to all agency locations as required

Benefits

BENEFITS:

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.

We maintain a drug-free workplace and perform pre-employment drug testing.