Payroll Assistant

Job Description:

Under the supervision of the Director of Payroll, the Payroll Assistant is the first point of contact with staff members using payroll and time keeping portion of Paylocity; resolve concerns or refer to Payroll Director. Relieve Payroll Director of clerical work and minor administrative and business details such as scheduling appointments, responding to callers, recording meeting minutes, processing correspondence, and managing incoming and outgoing mail. This staff member will maintain professionalism in all areas, including confidentiality.

HOURS PER WEEK: Non-Exempt

• Regular hours entail 9:00am - 5:00pm or 8:00am - 4:00pm, Monday - Friday
• Must be flexible to meet program needs

FUNCTIONS:

• Schedule appointments, give information to callers for the Payroll Department
• At the direction of the Payroll Director, perform clerical work and minor administrative and business detail
• Read and route incoming mail
• Locate and attach appropriate file to correspondence to be answered by Payroll Team
• Prepare notes, correspondence, and reports; record minutes of staff meetings
• Make copies of correspondence or other printed matter, using copying machine
• Prepare outgoing mail, using postage-metering machine
• Assist Payroll Team with compiling and entering payroll data, and reconcile errors to maintain payroll records using payroll system
• Work with Payroll Team to ensure accuracy of payroll
• Prepare periodic reports at discretion of Director of Payroll
• Assist employees with access to payroll and time keeping software
• Perform other duties as assigned

Experience and Skills:

• High School Diploma/GED required and 1 year payroll secretary, administrative or customer service experience preferred
• Confidentiality, high level attention to detail, analyzing information, thoroughness, general math and reporting skills and organization is a must
• Proficiency in use of Microsoft Office; advanced Excel skills
• Payroll software experience, a plus
• Good communication skills that include both verbal and written communication
• Ability to multitask under pressure with accuracy is essential
• Bilingual English/Spanish, a plus

PHYSICAL REQUIREMENTS:

• Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs
• Lifting of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders
• Completing paperwork -Such as copying, stapling
• Answering phones, processing mail, filing, lifting packages
• Walking up/down stairs
• Able to travel when needed

Benefits

As a benefits-eligible position, available benefits include medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, hospital indemnity and 401k benefits.

We maintain a drug-free workplace and perform pre-employment drug testing.