Filer - UC

    • Job Tracking ID: 512690-673216
    • Job Location: Bronx, NY
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: March 08, 2019
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

SUMMARY OF RESPONSIBILITIES:

Under the supervision of the Director of NYC Office Operations, the Filer is responsible for filing all Unaccompanied Children Program documentation for New York City location. This staff member will maintain professionalism in all areas, including confidentiality

FUNCTIONS:

    • File all required documentation
    • Manage and maintain the file room
    • Responsible for audit checklists
    • Responsible for tracking signed out UC charts/documentation
    • Attend required training
    • Back-up receptionists
    • Responds in a positive and respectful manner to diversity, among the agency’s service population and staff
    • Read required books
    • Responsible for complying with rules and regulations governing access to Protected Health Information under HIPAA. Access to Protected Health Information is limited to the extent required to perform responsibilities effectively and efficiently. No access will be permitted unnecessarily. The essential job functions as described, herein, dictate the level of access, use, and disclosure of confidential information
    • Perform other duties as requested by your immediate supervisor or the Chief Executive Officer

Experience and Skills:

  • High school diploma required
  • Experience working in a busy human services office- strongly preferred
  • Strong communication and organizational skills and ability to handle numerous tasks - required
  • Strong skills in Microsoft Office required
  • Knowledge of clerical and office procedures
  • Proofreading and editing skills
  • Ability to handle confidential material in a responsible manner
  • Ability to work effectively in a team context
  • Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment
  • Ability to work well with people from many cultures including recent immigrants, non-English speakers, and LGBTQ children
  • Bi-lingual - English-Spanish required. All agency documents and records are in English, so English writing proficiency required. Position itself requires Spanish speaking, writing, and reading proficiency
  • Ability to travel to other agency locations as required

PHYSICAL REQUIREMENTS:

  • Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, involves sitting at a computer for several hours a day
  • Completing paperwork -Such as copying, stapling as needed
  • Must be able to lift up to 50 pounds
  • Sit/ride in vehicles, busses, subways, trains - public transportation for lengthy periods of time
  • Walk up/down stairs as needed
  • Walk to enter/exit subway and other public transportation as needed
  • Walk several blocks to get to required location

HOURS PER WEEK: Non-Exempt

  • Regular hours vary. Must be flexible to meet program needs

Benefits

As a benefits-eligible position, available benefits include medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, hospital indemnity and 401k benefits.  We maintain a drug-free workplace and perform pre-employment drug testing.