Netsmart Admin Clerk

    • Job Tracking ID: 512690-652219
    • Job Location: Auburn, NY
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: 2 year degree
    • Job Type: Full-Time/Regular
    • Date Updated: October 05, 2018
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

JOB OBJECTIVE: Under the supervision of the IT/Management Information Systems Specialist the Netsmart Admin Clerk will provide administrative and clerical support to the Newsmart Team.


  • Set up EMR and security access as directed by Program Directors and EMR System Admin
  • Disable accounts and access as directed by Human Resources and EMR System Admin
  • Uses the agency’s requisition system for all purchasing needs
  • Assist with building forms as needed
  • Data entry as needed
  • Assigns and manages Sharepoint Helpdesk
  • Project a professional, friendly and helpful presence
  • Assist with organizational and clerical duties as assigned
  • Word processing of documents, reports, etc. as required
  • Attend required training
  • Read required books
  • Responsible for complying with rules and regulations governing access to Protected Health Information under HIPAA. Access protected Health Information is limited to the extent required to perform responsibilities herein, dictate the level of access, use, and disclosure of confidential information.
  • Perform other duties as requested by your immediate supervisor or the Chief Executive Officer

HOURS PER WEEK: Non exempt

  • Regular hours entail 8:00am - 4:00pm, Monday - Friday. Flexibility to meet program needs

Experience and Skills:

  • Associates with 2 years’ experience; Bachelors of Organizational Management with 1 year experience
  • Strong skills in Microsoft Office 2013 including Sharepoint and Google Applications
  • Excellent office organization skills and ability to multitask and handle a fast paced environment and deal with change
  • Must be able to complete tasks independently
  • Excellent communication and proven human relation skills
  • Ability to work effectively in a team context
  • Ability to handle confidential material in a responsible manner
  • Ability to travel to all agency locations as required


  • Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs.
  • Lifting of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders
  • Completing paperwork -Such as copying, stapling as needed.
  • Answering phones, processing mail, filing, lifting packages as needed
  • Walking up/down stairs
  • Visiting program units and areas as needed


As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.