Secretary

    • Job Tracking ID: 512690-587943
    • Job Location: Bronx, NY
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: August 18, 2017
    • Years of Experience: Up to 2 Years
    • Starting Date: ASAP
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Job Description:

SUMMARY OF RESPONSIBILITIES: In addition to acting as receptionist this individual will perform organizational and clerical duties as assigned.

FUNCTIONS:

  • Serve as receptionist for New York City Region Office including responding to "assistance request phone calls" along with responding to door assistance in a positive and respectful manner.
  • As the "first point of contact" for many people for Cayuga Centers, project a professional, friendly and helpful presence.
  • Provides support for FFC, TFFC and UC programs.
  • Assist with organizational and clerical duties as assigned.
  • Daily retrieval of mail and various errands as assigned.
  • Sort and distribute all agency mail.
  • Daily PDR.
  • Provide back up to other clerical staff as needed.
  • Read required books
  • Attend required training
  • Responsible for complying with rules and regulations governing access to Protected Health Information under HIPAA. Access to Protected Health Information is limited to the extent required to perform responsibilities effectively and efficiently. No access will be permitted unnecessarily. The essential job functions as described, herein, dictate the level of access, use, and disclosure of confidential information.
  • Perform other duties as requested by your immediate supervisor or the Chief Executive Officer.

HOURS PER WEEK: Non-exempt.

  • Regular hours entail 9:00am - 5:00pm, Monday through Friday. Must be able to flex schedule to meet program needs.

 

Experience and Skills:

  • High school graduate with one year Receptionist/Secretarial experience.
  • Experience working with multiple telephone lines.
  • Excellent typing skills.
  • Ability to handle numerous tasks.
  • Excellent communication and proven human relations skills.
  • Ability to handle confidential material.
  • Bilingual English to Spanish required
  • Ability to work well with people from many cultures including recent immigrants, non-English speakers, and LGBTQ children.

Benefits

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.